Press Release, how to write a press release

Press Release: How-To Create A Press Release

"98% of the adults in this country are decent, hard working, honest Americans. It's the other lousy 2% that get all the publicity. But then - we elected them." - Lily Tomlin

Press Release ... One of the easiest and most inexpensive ways to keep your business in the public eye is to send out press releases. A press release is a quick article written in news style that promotes a recent accomplishment, event, or new feature in an informative way. Although it is not an advertisement, press releases can be a very persuasive way to get your message out. Being printed in a well-known publication adds instant credibility to the information, and the lack of "sales speak" may make some readers more receptive to your product. The goal is to have it accepted and published in a public forum such as a newspaper, magazine, business journal or Internet site.

When you have written the press release, send it to as many of these outlets as possible, and hopefully at Victory Waits poster least one of them will choose to run it. Keep in mind that editors may alter your press release or rewrite it. This is fine, as long as the article is published and maintains the basic message you intended. Press releases can also be used to provide customers or prospective investors with background history on your company. Display them on your website, include them in your newsletter, or send them in an email.

A well-written press release may result in several developments:

Tremendous free publicity for your company.
Awareness by potential customers that may not have been aware of your company or product.
Interest from potential investors or strategic partners.
Opportunity to explain, correct, or clarify your point of view.

Follow These Steps

Taking Notes Close Some media outlets will not even look at your writing if it hasn't been formatted in proper press release style. Later in this solution we provide a sample press release, which contains the following features:

1. Top: Type "FOR IMMEDIATE RELEASE" at the beginning, preferably in the upper left-hand margin (although right-hand is acceptable). Be sure to capitalize every letter.

2. Contact: Contact information should always include:

Baseball great Carl Yastrzemski became a Public Relations Executive for Eaton Vance Corporation and Kahn's & Company after leaving the Boston Red Sox in 1983.

Contact name and phone (critical)
Online address
Release time

3. Headline: Make sure it's catchy! Often the title is where people decide to read on or throw it away.

4. Lead Paragraph: Should contain the 5 W's: who, what, when, where and why. This paragraph should grasp the reader's attention. Also be sure to include the dateline, along with the city of origination.

5. Text: The main body of your press release. Include quotes, where applicable.

6. Recap: Restatement of your product(s) or service(s) specifications, highlight product/service release/start date.

Many companies have a standard "boilerplate" of information that they use on any publicity materials that go out. Consider creating one that you will be able to use in future press releases. This will save you time in the long run.

The Essentials

Being "in the limelight" means to be in the center of public attention. The term comes from a piece of stage lighting equipment that produces illumination by means of a blowpipe (oxyhdrogen) flame acting upon a block of calcium oxide, which makes up the caustic substance lime.

Make the information in your press release newsworthy!
Explain why the reader should read your Press Release.
Make the first 10-15 words effective - they are by far the most important.
Stick to the facts!
Provide detailed contact information.
Adopt news or Associated Press (AP) style - study the publications you are targeting and try to match their style.

Formatting Tips

Use 8 ½" X 11" paper.
Use one inch margins.
Use capitals in the first letter of all words in the headline, except 'a' or 'an,' etc.
Use only one side of each page.
For multiple page releases, use the word "more" between two dashes (- more -) and center it at bottom of each page to let readers know that it continues.
Use three number symbols (###) immediately following the last paragraph to signify the end.
Keep your press release to 300-500 words (or about one page), unless the event is truly momentous (i.e., you're being bought out by Sony).
Use an attention-getting title (shorten title on additional pages).
Double-space the body of your text.

Allen Jaszcar is President of The Information Source, a business plan, consulting, and research service located in Southern California. An experienced Manager and Research Analyst, Allen holds a B.A. in Business Administration/Marketing and an M.S. in Health Services Administration from California State University, San Bernardino. He is also a Core Technology Lecturer in the School of Business and Technology at National University in Southern California focusing on E-commerce, Information Technology Management and Networking.